Archive

Archive for the ‘CCA Meeting Agendas’ Category

September General Members Meeting Agenda

September 21st, 2015 Comments off

AGENDA - CCA General Members Meeting – Wednesday September 23rd

____________________________________________________________________________________________________________

7pm                 Approval of Agenda

7:05pm            Introduction of 2015/16 CCA Board of Directors

7:10pm            Special Guest – David Walsh, Caldwell Family Centre

  • Presentation of Gift from Bowman’s Pub/CCA
  • Promotion of Harvest of Hope event

7:25pm            Proposal from the Floor

  • Resident Mary May Downing will propose a campaign to Restore Door-to-Door Mail Delivery

7:30pm            Councilor’s Report

  • Riley Brockington, River Ward Councillor

7:50pm            Greening Committee

  • Ted Radstake, Chair
  • Address from Alex McDonald of Nature Canada

8:05pm            Finance Update

  • Update from Linda Dodd, Treasurer
  • Purchase of Directors & Officers Insurance
  • Veterans Memorial Fundraising Campaign
  • T-Shirt purchase

8:15pm            Development Committee

  • Update from Robert Brinker, Chair

8:25pm            Outreach/Sponsorship Committees

  • Update from Charity Bartlett, Vice-President

8:35pm            Upcoming Events

  • Civic Hospital Public Meeting
  • Community Safety Meeting
  • Mayors Breakfast

8:45pm            Any Other Business

Annual General Meeting on Wednesday, May 20

May 17th, 2015 Comments off

Draft Agenda for the Annual General Meeting

Alexander Community Centre, 960 Silver Street

May 20, 2015, 7-9 pm

Item Time
  1. Arrival and sign-in/memberships
6:45
  1. Call to order & establishment of quorum
7:00
  1. Approval of agenda
7:05
  1. Approval of 2014 AGM minutes

Approval of the April General Meeting minutes

7:10
  1. Councillor’s update
7:15
  1. Guest speaker: "Growing Overbrook Together... people, passion and opportunities for all" Sheila Perry and Michel Baronettewill share Overbrook’s success in working towards the revitalization of their community centre (10 minute presentation followed by discussion)
7:30
  1. President’s Report

Upcoming events: Yard & Plant Sale and Greening the Triangle

7:55
  1. Treasurer’s Report
8:10
  1. Directors and Officers Liability Insurance

See background and proposed motion below

8:15
     10. Nomination Committee Report 8:30
     11. Elections 8:35
     12. Tribute to Carlington Veterans (during vote counting)See background and proposed motions below 8:45
     13. Adjournment 9:00
     14. Snacks, mingling and clean-up (building closes at 9.30 pm)

 


 

BACKGROUND ON DIRECTORS AND OFFICERS LIABILITY INSURANCE:

DIRECTORS AND OFFICERS (D&O) LIABILITY COVERAGE: Protects against claims alleging an error or omission leading to a financial loss, which can be attributed to the governance or management of an organization. Coverage would still respond to claims against directors and officers should the Entity [CCA] not be able to, i.e. financial insolvency. In addition, coverage for claims made against the Entity [CCA] is provided. Under this coverage feature, the policy would reimburse the Entity for claims made against it, not just individual directors and officers.

Quote obtained through City of Ottawa’s Community Partners Program:

Annual premium of $500 for $1 million limit from June 1, 2015 to June 1, 2016

Annual premium of $800 for $2 million limit from June 1, 2015 to June 1, 2016

Example of a claim for Directors and Officers Liability Insurance:

Service Club - Breach of Bylaws

The volunteer board of a small service club voted unanimously to expel a member of the club after several incidents of disruptive behavior, many of which occurred after the member had consumed several alcoholic beverages. On one occasion, the member became verbally and physically abusive toward another member. Upon receiving the news of exclusion, the member commenced legal action against the club, alleging that they had acted in breach of the club's bylaws. The insurer retained counsel to defend the action which was subsequently dismissed. The insurer approximately $15,000 in defence cost. There was no deductible applicable to defence costs.

 Download more examples of claims here

MOTION: That the CCA Board of Directors be approved to purchase Directors & Officers liability insurance coverage for 2015-2016. The limit amount shall be determined by the Board based on alignment with CCA finances.


BACKGROUND ON TRIBUTE TO CARLINGTON VETERANS:

A Tribute to the Vets has been on the back burner for as long as I (Bob Crout) can remember. I think it’s time we, the CCA Members, do something about it in the next two years. I would like to see something in place by Canada’s birthday in 2017.

Reasoning: 1. It gives us time to do all the I’s and cross all the T’s; 2. It finally gives respect and a place in this community for those who served, and their families; 3. Timing is right and is also an issue – we are now on the second generation of the original Vets; 4. The CCA has $1,000 earmarked for a veteran’s memorial that can be used to start the ball rolling.

Through the City of Ottawa, a commemorative bench may be donated to a City Park. The bench becomes part of the City’s inventory and is maintained by the City for the life of the bench. The exception to this is the bronze plaque which is the donor’s responsibility if it was stolen or if there was damage to it.

The estimated cost is $3,500 plus tax for the bench. The city will provide translation and the maintenance, repair and/or replacement for the life of the bench. The Plaque inscription is up to us to pay for – with input from the Legion.

MOTIONS:

  1. That the CCA go forward with the project to commemorate the Veterans of Carlington by having a Commemorative Bench placed in Harrold Place Park in 2017 to commemorate the Veterans on Canada’s 150 Birthday.
  2. That we, the community, already have a donation of $1000 and will raise the remaining funds (estimated at $3000) to pay for the Commemorative Bench tribute.

For more information on the proposed project download here

March Board Meeting Agenda

March 18th, 2015 Comments off

The CCA board will meet tonight to discuss business of the association. Observers from the community are welcome.

DRAFT AGENDA: Board Meeting, March 18, 2015, 7-9 pm

Alexander Community Centre

1. Call to order
2. Approval of agenda
3. Approval of minutes from last board meeting
4. Councillor’s report
5. Finances, admin, communications update

  • Treasurer report
  • City of Ottawa partner insurance
  • Sponsorship review
  • Communications team & website management
  • Flyer campaign ahead of spring events

6. Annual General Meeting

  • Nominating committee
  • Financial review
  • Guest speaker

7. Development update
8. Events/special initiatives

  • Vets memorial special project (Robert Crout)
  • Family Fun Day (in collaboration with C. Arts Initiative)
  • Bowman’s fundraising night for CCA
  • Mini-library launch
  • Yard & Plant Sale

9. Greening update

  • Spring clean-up, Triangle flower bed
  • Flowers in bloom
  • Youth gardening workshop

10. General meeting planning
11. Other: Additional board meeting on May 6?
12. Adjournment

General Members Meeting TONIGHT! 7-9pm at Alexander CC.

February 18th, 2015 Comments off

Please join us this evening for our first CCA General Members Meeting of 2015. All residents are welcome at Alexander Community Centre, 960 Silver Street.

The meeting will provide an opportunity to have input into upcoming events like the Family Fun Day and Carlington Yard & Plant Sale, will recap the recent Carlington Cup and Kid's Shinny Tournaments, and we are very excited to have a presentation by the Carlington Arts Initiative! Councilor Brockington will also deliver a report from City Hall.

Agenda is as follows:

  1. CCA Board Introduction
  2. Financial Update
  3. Review of Carlington Cup / Mini-Shinny Tournaments, Mini-Library Project, Holiday Potluck and Ward Council Breakfast.
  4. Family Fun Day / Yard & Plant Sale: Ideas and Volunteer Recruitment
  5. Greening Committee Update
  6. Councilor’s Report
  7. Presentation by Carlington Arts Initiative (CAI)
  8. Development Update
  9. Any Other Business

See you tonight!

May 7, 2014 AGM Agenda

May 2nd, 2014 Comments off

Agenda items
1. Call to order/Welcome
2. Establishment of quorum
3. Adoption of the agenda
4. Approval of the minutes

5. Suya Spot Update
6. President’s report
7. Treasurer’s report
8. Upcoming events
9. Report from Councillor Maria McRae
10. Elections
a. Report of the nominating committee
b. Election of the President
c. Election of directors
d. Announcement of the results of elections
11. Adjournment

October 2, 2013 Agenda

October 2nd, 2013 Comments off

March general meeting

March 6th, 2013 2 comments

Join us Tuesday March 12 for our monthly general meeting. We'll be discussing resident efforts to bring Early French Immersion to WE Gowling School, starting to plan the second annual Carlington Family Fun Day (slated for Victoria Day Monday) and preparing for our upcoming annual general meeting.

Our draft agenda (subject to change) is included below.

Carlington Community Association Board Meeting #6 (2012-13)

March 12, 2013
Alexander Community Centre (960 Silver Street)
7pm-9pm

Agenda items

  1. Call to order/Welcome
  2. Approval of agenda
  3. Approval of minutes from previous meetings
  4. Update from City Hall
  5. Treasurer’s report
  6. WE Gowling Early French immersion initiative
  7. CCA AGM preparation
  8. Community building report
  9. Carlington Family Fun Day
  10. Membership report
  11. Greening Carlington report
  12. Development committee report
  13. Other