The CCA Annual General Meeting will be held Wednesday May 25 at the Alexander Community Centre (960 Silver St). The meeting itself will run from 7-9pm, but doors will be open as of 6pm.
PLEASE NOTE: Voting on the Carlington Hill Bike Park proposal will be by secret ballot and members can vote anytime between 7pm and 8:30pm. You do not need to stay for the entire meeting to vote! More details below.
Key Info on the AGM is as follows:
1. Meeting AGENDA
The AGM will include the 2015/16 report from the CCA Board, 2016/17 Board elections, a report from Councillor Riley Brockington, questions and discussion on the Carlington Hill Bike Park proposal, and a vote on a motion to approve the proposal (motion is presented in Item #6 below).
2. Membership Info
One must be a member of the CCA to vote, and a resident of Carlington to become a members of the CCA. Memberships are pay-what-you-like (only when obtained in-person at the moment) and are available on the website or in-person at the meeting. Memberships are valid for one-year from the date of registration.
Please bring valid ID with your address to the meeting to confirm your membership!
3. Board Elections
Any member may stand for election to the CCA Board of Directors, or for President of the Board (this position is elected separately). There are nine positions on the Board, eight of which were filled this past year. While seven members are planning to stand for re-election, including current President Cameron Ketchum, all will be asked to resign at the meeting before standing again for 2016/17.
Please see the Nominations Committee report for more info and contact the Chair if you wish to stand for election to the CCA Board.
4. Carlington Hill Bike Park Proposal (updated)
An updated proposal has been submitted to the CCA by the Ottawa Mountain Bike Association (OMBA) on Phase 1 of their original proposal. Note that the vote on May 25 will be on whether to approve only Phase 1 of the proposal, as detailed in the updated document.
Please see background info on this issue and the CCA Question & Answer sheet for further context.
5. Voting Procedures
Only members of the CCA are eligible to vote, on either the Board elections or the Bike Park proposal motion (below). Voting will be done by secret ballot and members must have their membership validated before obtaining a ballot (please bring ID with your address to the meeting). Two private voting boxes with screens will be available at the meeting.
Note that members may vote on the Bike Park proposal by secret ballot anytime between 7pm-8:30pm and do not have to stay for the duration of the meeting to vote. Voting will close at 8:30pm in order to have time to count the votes before adjourning. Unfortunately we are not able to accommodate advance or remote voting at this time.
* Note that the above was edited to remove reference to an advance polling option on May 23. Procedural norms do not allow us to offer advance polling before the meeting is called to order at 7pm. Our apologies for the confusion.
6. MOTION, to be voted on as written, through secret ballot, by the CCA membership on May 25.
That the Carlington Community Association (CCA) approve, in principal, Phase 1 of the Carlington Hill Bike Park proposal, with the following conditions:
- that no further phases of the bike park be implemented without approval by Carlington residents, through the CCA;
- that the CCA and Carlington residents, through a dedicated working group, are consulted on Phase 1 design and construction details and have opportunities to inform further planning;
- that any bike park facilities be accessible by residents of all ages and be free of charge;
- that Carlington residents be involved in construction and maintenance of the facilities;
- that appropriate environmental and conservation experts are consulted;
- that concerns expressed by Carlington residents are noted and considered carefully as planning and implementation of Phase 1 progress.
7. Bike Park Proposal Survey Results
After OMBA presented their proposal to the CCA and residents on March 23, the CCA created an online survey to broadly measure opinions in the community and throughout the City on this proposal, and solicit feedback. This survey was not scientific and was open to anyone to complete. Comments and feedback obtained through the survey prompted the CCA to make adjustments to how the original OMBA proposal would be approached. Below are the results of the most relevant questions from the survey.
Q1-Carlington Only, Q2-Carlington Only, Q3-Carlington Only, Q4-Carlington Only
Q1-City Wide, Q2-City Wide, Q3-City Wide, Q7-City Wide
8. Annual CCA Financial Statement (forthcoming)
9. 2015 AGM Minutes
10. CCA By-Laws, for reference.