Minutes of the Carlington Community Association General Meeting held on
February 8, 2005 at the Alexander Community Centre
1. Call to order: The meeting was called to order at 7:05 pm.
Harassment coordinator - Linda Dodd
2. Roll Call: Present, Mike Alain-Director of Communication, Peter McKennirey-
Linda Dodd- Secretary/Treasurer, Ian McCuaig-Vice-President and
Absent: George Le Mesurier-Director, Carole Ford-Director,
Director of Marketing, Anne Baytaluk-Director and Gerry
Fitzgerald-Director of Volunteers
Residents in attendance: Glen Carr, Gail McClemens, Lisa
McClemens, Jeanne Burgess, Donna Gordon, Melinda Shaw, Nisa Tummon, Mimi Wong
3. Adoption of the Agenda: M/S Gail McClemens/Lisa McClemens to adopt the
4. Announcements: Jim introduced Riley Brockington, School Board Trustee who
came to give us more information concerning the school closures. He expanded on five
1. Process on why closing Laurentian first - mainly low enrolment and courses
provided and then secondly Dec. 16th voted that both schools JS Woodsworth
and Laurentian close.
2. Redirection - west of Clyde go to Woodroffe, Central Park/Carlington to Nepean
or Glebe. If redirected school is not the one they prefer, students from
Laurentian have #1 priority or first choice to pick an alternate school they would
prefer to attend.
3. Transitional support - money will be reinvested to students to help make
transition; i.e. bus passes for those who meet distance criteria.
4. Concerns: Special Ed: trustees will be meeting with parents/students early
February. Student assistance - communications going home to parents, Grade
assembly, automated voice messages to parents, counsellors to meet with students
individually to check upcoming course selections. Staff have met with other
schools re ongoing course development to best match the needs of current
students. Open houses at other schools.
5. Building: No decision has been reached on what to do with the buildings until a
comprehensive look at technical and trades being provided. Future - there are
currently four schools now - Albert St Technical HS, Confederation, JS
Woodsworth and Laurentian. French Board is looking at JS Woodsworth.
Question and Answer period followed: Why can they not bus students from Barrhaven to
Laurentian? A: some are being bussed from Barrhaven to Merivale already. Students
have the option to go to Laurentian but do not want to go there. Survey shows that only
half the students in our area go to Laurentian - only 60 students from Central Park. Q:
Will there be any layoffs? A: staff who become redundant can apply for available
positions that will be made due to more students at other schools. They will get support in
preparing resumes. There may be a few custodial jobs, but probably will be absorbed due
Due to retirements and also shortage of Principals, there will probably be no problem.
They will find positions. Q: Buss Passes being offered to students for transition- What
happens when money runs out from the transition fund? Riley has noted this point. One
comment of concern is how much control will there be to make sure that Laurentian
students have first choice/priority to pick the school they want to attend? Riley
commented that he would keep an eye on this. Q: Regarding the study done -how far in
the future did they go to base the decision? There should be a new survey done asking
Why students do not want to attend Laurentian? There is a false impression of
Laurentian. A: Riley agrees the survey needs to have these questions on the form - why
do you not want to attend etc.
5. Approval of Dec 14, 2004 minutes - M/S Mike Alain/Peter McKennirey that the
minutes be approved. Carried.
Approval of the January 11, 2005 information minutes only, as we did not have a
quorum of the Executive present - M/S Jeanne Burgess/Glen Carr that the minutes be
6. Business arising from the minutes: All in favour that Donna Gordon be Director of
7. President's report : nothing to report at this time.
8. Treasurer's report: Linda reported that we have $572.93 in the bank. Donna Gordon
handed in a bill for $6.90 to cover cost of supplies. Question was asked if there is a
budget for the AGM? Answer: no, there is no budget as of now, but when the AGM
is planned in April cost if any, will be discussed. Linda moved that her verbal report be
approved, seconded by Ian McCuaig. Carried.
9. Councillor's report - none.
10. Reports of the Committees:
Membership and Marketing - Donna provided copies of a special meeting that was held
by the membership committee at her home. She has made up special Membership Drive
kits for those interested in helping. At the end of the meeting all those interested can
pick up the kits. First of all we should ask our friends and neighbours. At this point
Donna asked for approval of her report - M/S Glen Carr/Melinda Shaw to adopt her
report. Mike proposed an amendment that everyone needs to take a kit, however, this
was opposed. Second step in order to attract others that we do not know to come out to
our meetings and become members is to have a special information night. Suggestion
for our March meeting is The Royal Ottawa building project. Peter is checking into
a contact from the Royal Ottawa who can come and speak to us. Sue has contacted
Maria's office for a City representative. Also, a flyer could be distributed to the area
close to the Royal Ottawa who may be
interested - advertise in The News etc. M/S Donna Gordon/Jeanne Burgess that we
adopt this second phase of our membership drive. Carried. When Peter/Donna have
the Royal Ottawa speakers contact Mike and he will get this put in The News (must be
done as soon as possible). Suggestion for April's meeting to feature the Traffic
concerns/proposals - Mike will look into this.
Actual AGM: advertise is a must - options in The News if possible, put a small map
including the boundaries. Need to invite Maria. Clem also suggested having an aerial
map when people sign up at the AGM to put a dot on the map where your house is. This
would indicate the areas where our CCA members are coming from - a very good
M/S Jeanne Burgess/Glenn Carr moved that the CCA invite the Mayor to the AGM.
An amendment to this motion was withdrawn after brief discussion and the main motion
stands and was voted on with two opposed. Carried.
Long term fund raising - Donna gave an idea that her committee came up with and that
was concerning Home Renovations - in the fall, have a special Renovation night for the
community - residents could bring photos of before and after renovations of their
homes, invite renovators etc. Melinda commented that students/teachers could be
invited from the University of Ottawa, who are doing courses on Home Renovation.
Planning and Procedures - as Gerry Fitzgerald was not present, postpone to March or a
Traffic - Mike reported that nothing has been done since December. He will get together
with his committee and see what they can do for the April meeting. Advertising
would also have to be done in the areas most concerned about traffic and in The
Constitution and Bylaws - Mike is working on updating the Bylaws - amending re proxy
voting, and conflict of interest, stucutre of meetings (see next).
11. Meeting structure: goes with the Bylaw updates. Propose- Board of Directors'
meeting monthly and general meetings bimonthly. Discussion followed with
concerns from the attendees that all members should be able to attend the Board of
Directors' meetings, that dates of the meetings be published and sent to members a month
If we see anything in the bylaws that need to be changed send these changes to Mike as
soon as possible. We need to send to all members 60 days prior to the AGM for
everyone to read and be able to vote on at the AGM. Jim commented that for the
month of February he will be away a lot and therefore is passing the reins over to
Peter McKennirey. As Mike does not have e-mail, if anyone has any comments or
changes that they would like to see in the bylaws contact Peter e-mail
email@example.com or Linda e-mail firstname.lastname@example.org , and they will
make sure Mike gets the comments/changes.
12. Nomination Committee: Jim asked for volunteers to be on the Nomination
Committee, which will need to be appointed at our next meeting in March. The duties
of the Nomination Committee are outlined in the Constitution/Bylaws booklet, which is
also on the website.
13. . Adjournment - M/S Jeanne Burgess/Lisa McClemens that the meeting be adjourned
at 9:30 p.m. Carried.
Next meeting will be held Tuesday, March 8, 2005, 7:00 p.m -
Alexander Community Centre
"The Carlington Community Association is the community voice that links Carlington
residents, businesses and city council on issues and developments of interest to, or
affecting the community. The association is to inform and support Carlington, and
enhance the character, safety and quality of life within the community, by seeking and
representing community views and concerns to council; through organization and
promotion of events and activities that encourage community awareness and
participation; by advising and soliciting through city council, improvements to services
and physical features; by promoting active membership and participation of Carlington
residents and business in the activities of the CCA, and through liaison with other
community associations and organizations."